Quite often, data security concerns surface when an employee leaves. But that’s not the only time your data may be at risk.
HAVE A PLAN
If you have yet to develop a data protection policy that applies to both new hires and existing employees, do so now. Part of that plan should include specific penalties for those who break the rules. Strive to limit the data employees can access to only what they need to perform their jobs.
On the other hand, avoid having online services and tools with credentials that are available to only one worker.
The plan should provide for quickly shutting off online services if needed.
BACK IT UP
Having a backup strategy in place and routinely backing up data is critical. With your backup strategy, consider services that can track remote systems and render them inoperable if you detect suspicious use.
REVIEW AND UPDATE CREDENTIALS
Be aware that even if sharing login/password information is against company policy, employees could be doing it to save time. Don’t forget contractors and consultants that have access to certain systems. You can’t be too careful with your company’s data.